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AI & Automations

Robotic Process Automation

Automate repetitive desktop and web tasks.

When systems don't expose an API, we build software robots that interact with UIs, fill forms, scrape structured data, and carry out multi-step tasks across legacy and modern apps alike.

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Bridge legacy software gaps without expensive platform upgrades

Many core business systems — legacy ERPs, mainframe software, desktop portals, and older web applications — lack APIs or webhooks. Yet employees spend countless hours manually re-keying data from spreadsheets or emails into these interface screens, taking them away from strategic responsibilities.

Robotic Process Automation (RPA) solves this by using software bots that emulate human UI interactions — logging in, clicking buttons, extracting tabular data, and submitting forms with zero human error. At YashOrbit, we elevate standard RPA by embedding AI reasoning into selector logic, exception handling, and document processing.

3–6 Weeks
Typical Timeline
Fixed Scope or Managed Bots
Engagement Model
RPA Engineers + Automation Architects
Team Composition
Bot Maintenance & Execution Audits
Post-Launch

Business challenges we solve

Scenarios where UI-level software robots provide immediate ROI.

Legacy Software Lacking Integration APIs

Systems that cannot be connected via REST/GraphQL due to vendor lock-in or outdated architecture.

High-Volume Manual Data Transfer

Re-keying order details, financial records, or patient forms between separate applications daily.

Frequent UI-Based Data Scraping Needs

Collecting competitive pricing, regulatory listings, or portal status updates across external sites.

Human Errors in Data Formatting

Typographical mistakes and missed mandatory fields during manual form submissions.

Backlog in Repetitive Back-Office Tasks

Batch processing tasks piling up during peak business hours or month-end reconciliations.

Prohibitive Cost of Full System Rearchitecture

Replacing legacy systems is too costly, but manual workarounds are slowing growth.

Our approach

How we build resilient software robots that survive UI changes.

Resilient Selector Design

We use robust, dynamic element selectors and semantic DOM matching to prevent UI layout tweaks from breaking bot execution.

AI-Augmented Exception Handling

When unexpected popups or UI variations occur, our bots utilize vision and LLM fallback logic to adapt automatically.

Unattended & Attended Modes

Bots can run autonomously on background virtual machines or as desktop assistants triggered by user actions.

Comprehensive Audit Logging

Every click, keystroke, and data extraction is logged with screen captures and timestamps for total transparency.

Secure Credential Vaults

Passwords, API keys, and session tokens are encrypted using enterprise credential vaults, never hardcoded.

Hybrid API + UI Orchestration

Wherever APIs exist, we use them; where they don't, we seamlessly fall back to UI automation.

Key capabilities

Cross-Platform UI Automation

Automates web browsers (Chrome, Edge), desktop apps (Windows/macOS), Citrix sessions, and terminal emulators.

Scheduled & Event-Triggered Bots

Executes batch jobs at set schedules or launches dynamically upon receiving file or email notifications.

Data Scraping & Structuring

Extracts structured tables and nested data from complex web portals and exports to databases or spreadsheets.

PDF & Form Auto-Filling

Reads data payloads and automatically populates government forms, tax portals, and legacy desktop software.

Centralized Bot Dashboard

Monitor active bot instances, success/failure rates, execution duration, and queue health in real time.

Human-in-the-Loop Approval Gates

Pauses bot execution to request human verification for transactions exceeding business limits.

Service offerings

Legacy System Integration Bots

Automated bots that read data from modern platforms and input it into legacy ERPs or desktop applications.

Web Scraping & Aggregation Pipelines

High-volume web scraping bots collecting pricing, supplier inventory, or public data on automated schedules.

Finance & Payroll Processing Bots

Automated monthly payroll calculation uploads, bank statement reconciliation, and tax portal filings.

Customer Portal Data Sync Bots

Bots logging into supplier or client portals to upload status reports and download invoices automatically.

Attended Desktop Assistants

Local desktop scripts assisting customer support reps by pre-filling form fields across multiple apps in one click.

RPA Maintenance & Bot Upgrades

Ongoing maintenance, element selector repairs, and performance tuning for existing RPA installations.

Technologies & tools we use

Playwright & Selenium
Web Automation
Python RPA
Scripting Engine
UiPath / Automation Anywhere
Enterprise RPA
Computer Vision OCR
Visual Selectors
Orchestration Queues
Bot Execution
Encrypted Credential Vaults
Security
Headless Browsers
Scalable Execution
Logging & Analytics
Observability

Development process

How we move from manual workflow analysis to reliable automated bot execution.

01. Process Recording & Mapping

3–5 Days
  • Manual step recording
  • UI element mapping
  • Exception inventory
  • Security permission review

02. Bot Architecture & Selector Design

1 Week
  • Dynamic selector strategy
  • Credential vault configuration
  • Error retry logic design
  • Data payload schemas

03. Script Development & Testing

1–2 Weeks
  • Bot scripting
  • UI interaction validation
  • Exception handling build
  • Environment setup

04. UAT & Dry-Run Validation

1 Week
  • Parallel dry-runs
  • Execution speed optimization
  • Accuracy auditing
  • User sign-off

05. Production Deployment

2–3 Days
  • Unattended VM deployment
  • Schedule & trigger configuration
  • Alerting setup

06. Maintenance & Monitoring

Ongoing
  • UI change monitoring
  • Log analysis
  • Selector updates
  • Capacity scaling

Architecture & solution overview

The robust structure of our RPA execution architecture.

Trigger & Schedule Layer

Initiates bot jobs based on cron schedules, file arrival events, webhooks, or manual user triggers.

Orchestration Manager

Selector & Logic Engine

Determines UI state, resolves dynamic DOM/desktop selectors, and executes mouse and keyboard actions.

Automation Framework

AI Fallback Layer

Uses visual AI and computer vision to identify buttons or fields when DOM selectors change unexpectedly.

Vision AI / OCR

Secure Storage Layer

Encrypted storage for login credentials, API secrets, and temporary execution payloads.

Credential Vault

Audit & Reporting Layer

Captures screenshots, action logs, execution statistics, and alert notifications for compliance review.

Audit Logs & Dashboards

Industry use cases

Real-world RPA deployments delivering measurable time savings.

Legacy ERP Data Sync Bot

Software bot transferring 1,500 daily web orders into a legacy Windows-based ERP system — saving 40 hours of manual data entry per week.

Desktop AutomationExcel ParsingLegacy ERP

Automated Supplier Portal Scraper

Daily web scraping bot retrieving inventory counts and pricing updates from 18 vendor portals and syncing directly into PostgreSQL.

Headless ScrapingPlaywrightDatabase Sync

Bank Reconciliation Bot

Unattended bot logging into 4 banking portals, downloading daily statements, matching transactions against internal ledgers, and flagging discrepancies.

Secure AuthenticationPDF ExtractionMatching Logic

Benefits & business outcomes

100% Elimination of Re-keying Errors

Software robots execute repetitive tasks with consistent formatting and zero typographical mistakes.

Up to 80% Reduction in Cycle Time

Batch processes that took hours when performed manually complete in minutes.

Preserve Investments in Legacy Software

Automate modern workflows on top of legacy applications without expensive software replacement projects.

Why choose our team

Resilient Selector Engineering

We build bots designed to withstand UI changes and minor application updates without crashing.

AI-Enhanced Exception Recovery

Our bots integrate computer vision and AI fallback logic to handle unexpected popups and layout shifts gracefully.

Enterprise Security First

Vault-encrypted credentials, zero hardcoded secrets, and full audit logs ensure corporate security compliance.

Engagement models

Fixed-Scope Bot Development

Automate a specific, documented manual process for a fixed fee and fast delivery timeline.

Managed RPA Retainer

Ongoing bot development, infrastructure management, selector repairs, and monitoring.

Process Automation Opportunity Assessment

We audit your back-office processes to identify top RPA candidates prioritized by ROI.

Project delivery timeline

Typical delivery timelines based on RPA bot complexity.

Single Task Automation Bot

2–3 Weeks

Automates a single UI process like downloading reports or filling web forms.

Multi-System Desktop Workflow Bot

4–6 Weeks

Complex multi-application bot with exception handling and database sync.

Enterprise RPA Fleet & Management

8+ Weeks

Multiple automated bots running on unattended VMs with centralized dashboard monitoring.

Frequently asked questions

RPA uses software robots ('bots') to emulate human interactions with software interfaces — such as clicking buttons, logging into applications, copying and pasting data, filling out forms, and extracting tabular data. It allows you to automate repetitive tasks across desktop and web software without changing your underlying IT infrastructure.

Ready to eliminate manual data entry in your operations?

Tell us about the repetitive desktop or web tasks slowing your team down, and we'll build software robots to handle them 24/7.

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Free RPA opportunity assessment
Resilient UI selectors
Fast 2–4 week delivery